Information Governance and Records Officer
Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit an Information Governance Officer for a contract until 31st March 2026 on a rate of £33.43/hour PAYE. This role will be hybrid based with 2 days per week in the office.
Responsibilities:
– Provide advice and guidance to members of the National Team, Board Members, the volunteer community and Clerks to the voluntary Area Support Teams on IG issues, including statutory and regulatory compliance.
– Deliver responses to statutory requests for information, including Freedom of Information Requests and Subject Access Requests, and answer enquiries about information.
– Support the Information Governance and Data Protection Officer with information security incident management, including providing support with recording, investigating and reporting of information security incidents and vulnerabilities as well as implementing policy changes following an incident.
– Support the Information Governance and Data Protection Officer by ensuring that appropriate safeguards are in place for data sharing within the organisation.
– Contribute to major work programmes by ensuring projects and processes have IG considerations built in, through supporting completion of Data Protection Impact Assessments and supporting the Information Governance and Data Protection Officer in conducting due diligence for new technologies and systems.
– Carry out internal records management activities, such as retention schedule review and maintenance of the Information Asset Register.
– Support the Corporate Governance Manager with the identification, assessment, reporting and management of risk in relation to all aspects of IG including contributing to the regular review of Risk Registers.
– Assist in ensuring that records management practices are compliant with the requirements of the Public Records (Scotland) Act.
– Support the Corporate Governance Manager in auditing compliance with IG policy and practice and the preparation of reports to the Board and Audit and Risk Management Committee.
– Support development and implementation of information, training and guidance for staff and the volunteer community.
– Work with partner organisations as required to support information governance arrangements.
– In the spirit of positive team working, willingly lend support to colleagues and members of our volunteer community when possible, in their times of pressure and demand.
– Proactively explore ways to continuously improve the effectiveness of your role in order to support the delivery of outcomes.
– Undertake other work as may be required, which is consistent with the nature of the job and commensurate with its level of responsibility.
Essential Skills:
– Good level of proficiency with Microsoft office (Outlook, Word, Excel, and PowerPoint)
– Track record of working with and understanding of relevant information governance legislation including the UK GDPR, Data Protection Act 2018, Freedom of Information (Scotland) Act 2002, and the Public Records (Scotland) Act 2011.
– Track record of working with and understanding of the importance of confidentiality and information governance security principles.
– Track record of communicating complex information to a range of audiences (including to senior management and Boards) both through written reports and presentations
– Evidence of relevant Continuous Professional Development.
– Experience of working in an information governance related role
– Experience of delivering to targets and strict deadlines
– Experience of handling confidential and sensitive information
– Demonstrable project management experience is desirable
– Experience of building information governance into digital and management information systems is desirable
– Experience of effectively working alongside paid staff and volunteers with a good understanding of the differences between and challenges facing each group is desirable
– Experience of working in a similar role within the sector is desirable
– Qualified to degree level in information management or similar, or equivalent experience.
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Provide advice and guidance to members of the National Team, Board Members, the volunteer community and Clerks to the voluntary Area Support Teams on IG issues, including statutory and regulatory compliance.
– Deliver responses to statutory requests for information, including Freedom of Information Requests and Subject Access Requests, and answer enquiries about information.
– Support the Information Governance and Data Protection Officer with information security incident management, including providing support with recording, investigating and reporting of information security incidents and vulnerabilities as well as implementing policy changes following an incident.
– Support the Information Governance and Data Protection Officer by ensuring that appropriate safeguards are in place for data sharing within the organisation.
– Contribute to major work programmes by ensuring projects and processes have IG considerations built in, through supporting completion of Data Protection Impact Assessments and supporting the Information Governance and Data Protection Officer in conducting due diligence for new technologies and systems.
– Carry out internal records management activities, such as retention schedule review and maintenance of the Information Asset Register.
– Support the Corporate Governance Manager with the identification, assessment, reporting and management of risk in relation to all aspects of IG including contributing to the regular review of Risk Registers.
– Assist in ensuring that records management practices are compliant with the requirements of the Public Records (Scotland) Act.
– Support the Corporate Governance Manager in auditing compliance with IG policy and practice and the preparation of reports to the Board and Audit and Risk Management Committee.
– Support development and implementation of information, training and guidance for staff and the volunteer community.
– Work with partner organisations as required to support information governance arrangements.
– In the spirit of positive team working, willingly lend support to colleagues and members of our volunteer community when possible, in their times of pressure and demand.
– Proactively explore ways to continuously improve the effectiveness of your role in order to support the delivery of outcomes.
– Undertake other work as may be required, which is consistent with the nature of the job and commensurate with its level of responsibility.
Essential Skills:
– Good level of proficiency with Microsoft office (Outlook, Word, Excel, and PowerPoint)
– Track record of working with and understanding of relevant information governance legislation including the UK GDPR, Data Protection Act 2018, Freedom of Information (Scotland) Act 2002, and the Public Records (Scotland) Act 2011.
– Track record of working with and understanding of the importance of confidentiality and information governance security principles.
– Track record of communicating complex information to a range of audiences (including to senior management and Boards) both through written reports and presentations
– Evidence of relevant Continuous Professional Development.
– Experience of working in an information governance related role
– Experience of delivering to targets and strict deadlines
– Experience of handling confidential and sensitive information
– Demonstrable project management experience is desirable
– Experience of building information governance into digital and management information systems is desirable
– Experience of effectively working alongside paid staff and volunteers with a good understanding of the differences between and challenges facing each group is desirable
– Experience of working in a similar role within the sector is desirable
– Qualified to degree level in information management or similar, or equivalent experience.
If you would like to hear more about this opportunity please get in touch.
