Panel Support Coordinator 

Contract length: Initial 3 month with the option to extend 
Pay rate: £19.12/hour (PAYE) 
Location: Glasgow 

 
 

Venesky-Brown’s client, a public sector organisation in Glasgow, is currently looking to recruit a Panel Support Coordinator for an initial 3 month contract with the option to extend on a rate of £19.12/hour (PAYE). The role is currently based at home with potential travel to external locations within the central belt for meetings/training and any other necessary requirement of the business. 

 

Responsibilities  

 

– Providing collaborative, pivotal support to the decision making process and to panel members before, during and after panel sittings in line with legal guidance;  

– Managing all elements of the administration requirement of panel activity, including preparing and formatting papers, complex minute taking and letter writing ensuring all aspects are clear, concise and jargon free with a high level of accuracy;  

– Being confident with internet platforms, working with different file management systems, and operating teams and micro-soft office packages, often providing guidance and support to the panel members;  

– The ability to respond to general enquires and mailboxes, communicating with a range of stakeholders including survivors, within agreed timescales, over the telephone and through e-mail with dignity, respect and compassion, showing empathy and sensitivity;  

– Communicate clearly, concisely and honestly and ensures that you support each other across the team at all times;  

– The ability to maintain confidentiality and listen to really difficult and sensitive information whilst ensuring your own health and wellbeing is supported and that you engage and build resilience through accessing the wider supports available;  

– Adherence to data protection and document control guidance and ensure the management of information is in line with policies and procedures;  

– Working collaboratively with others across organisation and the wider scheme to support improvement and developments in process and procedures;  

– Working with the operations team to provide good planning and support around resource planning of panel activity;  

– Building good working relationships with team members across the organisation to ensure delivery of an effective and quality service and to achieve common goals;   

– Dealing with complaints and enquiries ensuring that any response is appropriate, builds credibility and this is aligned to our values, dignity, respect and compassion;  

– Being flexible to respond to organisational needs and contribute to continuous improvement and willing to cross skill into different areas when needed;  

– Being able to travel occasionally throughout Scotland with advance notification: and    

– Providing occasion support, with advance notice, in the evening and weekends to service exceptional panel requirements.   

 

Essential Skills: 

 

– Ability to contribute to the development of new systems and processes in a way that supports continuous improvement and change, with a can do attitude and a willingness to change to ensure excellent operational service;  

– Experience in an environment that required a high level of accuracy, attention to detail and consistency with all aspects of administration processes, especially minute taking of meetings;  

– Able to work collaboratively and build good trusting relationships with confident communication skills and capable of responding to tasks, projects and challenges with good flexibility;  

– Highly organised and efficient, able to manage own workload and work to support others when necessary with a willingness to learn, grow and develop own skills;   

– Capable and able to effectively and confidently deal with complaints and other sensitive correspondence adhering to data protection and policies and procedures;  

– Ability to communicate effectively with a wide range of people verbally and in writing, including survivors and external stakeholders through our mailboxes; and  

– To develop an understanding of trauma and how it impacts on people, with the resilience to cope with being exposed to, and hearing about, experiences of historical abuse. 

– Two years’ administrative experience including complex minute taking with a high degree of accuracy and consistency and a relevant qualification in administration or a degree, or substantial experience in administration.  Consideration will be given to highly experienced and skilled applicants who do not have formal qualifications 

– Candidates also have to have good Wi-Fi connectivity and a private space working from home due to the nature of the work. 

– Candidates will need full BPSS security clearance and we would welcome applications for those who already have this in place but not essential, please indicate the status of this in your return for each candidate. 

 

Desirable Skills: 

 

– Knowledge of the legislation and guidance that enables the work, residential child care and education and the experience of survivors of historical abuse in care.     

 

If you would like to hear more about this opportunity please get in touch.