HR Assistant
Venesky-Brown’s client, a public sector organisation in Dundee, is currently looking to recruit a HR Assistant for an initial 12 month contract on a salary of £29,107- £32,055/annum. The expectation is to be based on site 5 days a week during the 6 month probation period, with a 2 day per week in office hybrid model.
Responsibilities:
– To maintain and update the recruitment portal
– To deal effectively and efficiently with all recruitment queries from both internal and external applicants
– To collate and process the relevant paperwork for vacancies and ensure that the required vacancy control is in place prior to the post being advertised
– To actively manage and monitor receipt of all pre-employment checks
– To act as a first point of contact for all customers to the Human Resources team
– To issue Contracts of Employment to new starters, and send amendment letters to staff to inform them of contractual changes as they occur
– To effectively and efficiently process and forward any changes to payroll meeting required deadlines
– To support the administration of any staff benefit scheme introduced by the organisation
– To advise managers and staff on routine HR queries including; sickness absence data, recruitment, terms and conditions of service, seeking advice and guidance as necessary
– To be responsible for maintaining effective office systems and procedures, making maximum use of technology and updating information as appropriate
– To provide an efficient and effective administrative service for the HR function and the designated HR Business Partner – this may include receiving telephone calls, minute taking, meeting planning, diary management, electronic filing, maintenance of databases, receipting of invoices, scanning and photocopying
– As part of the wider team, review working practices and suggest improvements, ensuring continual business improvement
– Prepare and interrogate management reports relating to HR activities in staffing, absence, benefits and recruitment ensuring that reports are provided within the agreed timescales.
– Maintain employee files and records in accordance with General Data Protection Legislation (GDPR)
– Assist and, or provide support with HR projects and initiatives (such as Recognition and Reward, development of HR system, Document Manager and Self-Service portal)
– To carry out any other reasonable duties as required by the organisation.
Essential Skills:
– Qualified to SCQF Level 6 in Business Management, Administration or equivalent or relevant experience working in a HR or administrative function
– Experience working in a Human Resources (HR) environment or considerable experience in a busy reactive administrative role
– Experience working with databases such as a HR system or client and, or customer databases
– Experience of working with HR and Payroll systems
– Experience or understanding of recruitment and its associated processes
– Strong IT skills in the use of MS excel, word, access and outlook
– Excellent MS Excel skills
– Customer focussed, with an ability to build positive working relationships
– High attention to detail, good organisation and time management skills
– Ability to manage multiple priorities and a varied workload whilst working under pressure
– Good communication skills both verbal and in writing
– Excellent interpersonal skills
– Ability to problem solve and use own initiative to resolve queries to a satisfactory conclusion
– Be a champion for continuous improvement
– Ability to deal with matters confidentially and sensitively
– The ability to use judgement, problem solving skills and initiative to provide information and support and to recognise where issues may need to be referred onwards to be addressed by HR Business Partners
Desirable Skills:
– HNC level (SCQF Level 7)
– CIPD level 3 in People Practice
– Demonstrable experience of working in a HR specific environment or role
– Evidence of continued professional development;
– Experience of working with an Applicant Tracking System
– Advanced knowledge of MS Office software including Pivot Tables, IF statements and look up tables
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– To maintain and update the recruitment portal
– To deal effectively and efficiently with all recruitment queries from both internal and external applicants
– To collate and process the relevant paperwork for vacancies and ensure that the required vacancy control is in place prior to the post being advertised
– To actively manage and monitor receipt of all pre-employment checks
– To act as a first point of contact for all customers to the Human Resources team
– To issue Contracts of Employment to new starters, and send amendment letters to staff to inform them of contractual changes as they occur
– To effectively and efficiently process and forward any changes to payroll meeting required deadlines
– To support the administration of any staff benefit scheme introduced by the organisation
– To advise managers and staff on routine HR queries including; sickness absence data, recruitment, terms and conditions of service, seeking advice and guidance as necessary
– To be responsible for maintaining effective office systems and procedures, making maximum use of technology and updating information as appropriate
– To provide an efficient and effective administrative service for the HR function and the designated HR Business Partner – this may include receiving telephone calls, minute taking, meeting planning, diary management, electronic filing, maintenance of databases, receipting of invoices, scanning and photocopying
– As part of the wider team, review working practices and suggest improvements, ensuring continual business improvement
– Prepare and interrogate management reports relating to HR activities in staffing, absence, benefits and recruitment ensuring that reports are provided within the agreed timescales.
– Maintain employee files and records in accordance with General Data Protection Legislation (GDPR)
– Assist and, or provide support with HR projects and initiatives (such as Recognition and Reward, development of HR system, Document Manager and Self-Service portal)
– To carry out any other reasonable duties as required by the organisation.
Essential Skills:
– Qualified to SCQF Level 6 in Business Management, Administration or equivalent or relevant experience working in a HR or administrative function
– Experience working in a Human Resources (HR) environment or considerable experience in a busy reactive administrative role
– Experience working with databases such as a HR system or client and, or customer databases
– Experience of working with HR and Payroll systems
– Experience or understanding of recruitment and its associated processes
– Strong IT skills in the use of MS excel, word, access and outlook
– Excellent MS Excel skills
– Customer focussed, with an ability to build positive working relationships
– High attention to detail, good organisation and time management skills
– Ability to manage multiple priorities and a varied workload whilst working under pressure
– Good communication skills both verbal and in writing
– Excellent interpersonal skills
– Ability to problem solve and use own initiative to resolve queries to a satisfactory conclusion
– Be a champion for continuous improvement
– Ability to deal with matters confidentially and sensitively
– The ability to use judgement, problem solving skills and initiative to provide information and support and to recognise where issues may need to be referred onwards to be addressed by HR Business Partners
Desirable Skills:
– HNC level (SCQF Level 7)
– CIPD level 3 in People Practice
– Demonstrable experience of working in a HR specific environment or role
– Evidence of continued professional development;
– Experience of working with an Applicant Tracking System
– Advanced knowledge of MS Office software including Pivot Tables, IF statements and look up tables
If you would like to hear more about this opportunity please get in touch.
