Facilities Assistant
Venesky-Brown’s client, a public sector organisation in York, is currently looking to recruit a Facilities Assistant (part-time) for an initial 6 week contract on a rate of £13.45/hour PAYE – working 18 hours per week. This role will be based in York.
Responsibilities:
– Conduct regular daily checks to ensure space are clean, safe, secure, well presented, and fully stocked, taking corrective action when required.
– Carry out reception and switchboard duties.
– Ensure meeting room bookings are administered efficiently and that rooms are neat, tidy and equipped as requested.
– Sort and distribute incoming post, frank outgoing post and arrange couriers.
– Proactively identify and report any maintenance issues to the relevant party (tenant, colleague or contractor) and liaise closely with any affected colleagues.
– Oversee planned maintenance, ensuring it is carried out safely in accordance with risk assessments and method statements (RAMS) received in advance of any works.
– Following security protocol, issue security passes and keys to authorised colleagues, visitors and contractors.
– Carry out site inductions for new colleagues, tenants and contractors.
– Monitor how space is being used and make suggestions as to how it could be improved to best support colleagues.
– Ensure FM activities are conducted in such a way as to limit our negative impact on the environment.
– Ensure the CAFM system contains the most accurate and recent information relating to planned preventative maintenance (PPM) and live work orders.
– Carry out any other duties as requested.
Essential Skills:
– Experience of managing day-to-day communications with a wide variety of stakeholders
– Experience of working in a customer facing role
– Experience of working as part of a team
– Experience of, or willing to undertake training in the following First Aid, Fire Warden, Contractor Management, Asbestos Awareness, Health and Safety, Electrical Safety, Gas Safety, Risk Assessment, Working at Height
– Excellent written and spoken communication skills
– Competent in a range of IT packages (including Microsoft Word and Excel)
– Confident communicator
– Highly organised
– Ability to prioritise workload and requests to ensure essential services are delivered
– Positive and proactive approach to work
– Willingness to learn, take in new information, and adapt to new ways of working
– Flexible approach to working hours and days as required
– Enthusiastic with a desire to achieve against goals and deadlines
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Conduct regular daily checks to ensure space are clean, safe, secure, well presented, and fully stocked, taking corrective action when required.
– Carry out reception and switchboard duties.
– Ensure meeting room bookings are administered efficiently and that rooms are neat, tidy and equipped as requested.
– Sort and distribute incoming post, frank outgoing post and arrange couriers.
– Proactively identify and report any maintenance issues to the relevant party (tenant, colleague or contractor) and liaise closely with any affected colleagues.
– Oversee planned maintenance, ensuring it is carried out safely in accordance with risk assessments and method statements (RAMS) received in advance of any works.
– Following security protocol, issue security passes and keys to authorised colleagues, visitors and contractors.
– Carry out site inductions for new colleagues, tenants and contractors.
– Monitor how space is being used and make suggestions as to how it could be improved to best support colleagues.
– Ensure FM activities are conducted in such a way as to limit our negative impact on the environment.
– Ensure the CAFM system contains the most accurate and recent information relating to planned preventative maintenance (PPM) and live work orders.
– Carry out any other duties as requested.
Essential Skills:
– Experience of managing day-to-day communications with a wide variety of stakeholders
– Experience of working in a customer facing role
– Experience of working as part of a team
– Experience of, or willing to undertake training in the following First Aid, Fire Warden, Contractor Management, Asbestos Awareness, Health and Safety, Electrical Safety, Gas Safety, Risk Assessment, Working at Height
– Excellent written and spoken communication skills
– Competent in a range of IT packages (including Microsoft Word and Excel)
– Confident communicator
– Highly organised
– Ability to prioritise workload and requests to ensure essential services are delivered
– Positive and proactive approach to work
– Willingness to learn, take in new information, and adapt to new ways of working
– Flexible approach to working hours and days as required
– Enthusiastic with a desire to achieve against goals and deadlines
If you would like to hear more about this opportunity please get in touch.
